Your Studio Toolbox: Google Forms

 
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When it’s time for parents to sign up for a recital, group class, or other event, what do you use?

Sign-up Genius?

My Music Staff?

Email?

Paper?

After trying a few different options, I discovered the magic of Google Forms. I’ll never look back!

Google Forms are clean, simple, totally customizable forms that you can use for enrollment, polling parents, event sign-up, and more.

In the past year, I’ve used Google Forms to:

→ Get commitments for our spring recital

→ Sign up students for 4 different summer camps

→ Discover which winter holidays are celebrated by my studio families (18% celebrated Hanukkah last year, so our holiday bucket drumming classes included the Dreydl Song)

→ Enroll my entire studio for the new year, which included policy agreements and photo releases

Here’s how to build a Google Form in 5 easy steps:

1. Go to Google Forms and select a blank form:

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2. Change the title and description, then customize fields:

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Spend a few minutes playing around with this; there are so many easy options for collecting information.

You can also choose whether to require email addresses. In most cases, requiring an email address is a quick way for me to see who has RSVP’d.

3. Set your style preferences:

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Note: to access style preferences, click the paint palette icon in the upper right-hand corner.

You can also use an image as a theme; Google provides a selection or you can upload your own (select “choose image” from the top of the right-hand theme menu):

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4. Check your settings:

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Click on the gear icon in the upper right-hand corner to check the settings on your Google Form.

Several times now I’ve shared a Google Form only to have someone let me know that they aren’t able to access the form without a Google account. You can disable this function in settings by unchecking the “Limit to 1 response” box.

5. Share your form:

There are several convenient ways to share your Form:

1. You can send an email directly from the Google Form (click the “send” button in the upper right-hand side):

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2. You can copy the link and insert it directly into an email from your primary email address:

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3. Finally, you can embed the code that’s generated for your Google Form into your studio website (such a cool feature!):

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One word of caution about this, from my own bumpy trial-and-error experience: the Google Form on your website won’t translate to mobile.

The easiest work-around I’ve found is creating a separate, unlinked page on my website with a specialized width that’s optimized for mobile. Then I include a link to the mobile-friendly Form (Want to know more about how to do this? Send me an email and I’ll share specifics).

Let me know how you use Google Forms in your studio; I’d love to hear your creative ideas.

Enjoy using this flexible, easy tool in your studio management!

 
Janna CarlsonComment