Your Studio Toolbox: Google Forms
When it’s time for parents to sign up for a recital, group class, or other event, what do you use?
After trying a few different options, I discovered the magic of Google Forms. I’ll never look back!
Google Forms are clean, simple, totally customizable forms that you can use for enrollment, polling parents, event sign-up, and more.
In the past year, I’ve used Google Forms to:
→ Get commitments for our spring recital
→ Sign up students for 4 different summer camps
→ Discover which winter holidays are celebrated by my studio families (18% celebrated Hanukkah last year, so our holiday bucket drumming classes included the Dreydl Song)
→ Enroll my entire studio for the new year, which included policy agreements and photo releases
Here’s how to build a Google Form in 5 easy steps:
1. Go to Google Forms and select a blank form:
2. Change the title and description, then customize fields:
Spend a few minutes playing around with this; there are so many easy options for collecting information.
You can also choose whether to require email addresses. In most cases, requiring an email address is a quick way for me to see who has RSVP’d.
3. Set your style preferences:
Note: to access style preferences, click the paint palette icon in the upper right-hand corner.
You can also use an image as a theme; Google provides a selection or you can upload your own (select “choose image” from the top of the right-hand theme menu):
4. Check your settings:
Click on the gear icon in the upper right-hand corner to check the settings on your Google Form.
Several times now I’ve shared a Google Form only to have someone let me know that they aren’t able to access the form without a Google account. You can disable this function in settings by unchecking the “Limit to 1 response” box.
5. Share your form:
There are several convenient ways to share your Form:
1. You can send an email directly from the Google Form (click the “send” button in the upper right-hand side):
2. You can copy the link and insert it directly into an email from your primary email address:
3. Finally, you can embed the code that’s generated for your Google Form into your studio website (such a cool feature!):
One word of caution about this, from my own bumpy trial-and-error experience: the Google Form on your website won’t translate to mobile.
The easiest work-around I’ve found is creating a separate, unlinked page on my website with a specialized width that’s optimized for mobile. Then I include a link to the mobile-friendly Form (Want to know more about how to do this? Send me an email and I’ll share specifics).
Let me know how you use Google Forms in your studio; I’d love to hear your creative ideas.
Enjoy using this flexible, easy tool in your studio management!